When it comes to Email Hosting For business we all understand it will cost. The free email forms will be for individuals only. And from there, Mail Hosting was born to serve businesses. So mail hosting What it is and whether your businesses need it or not. Let's find out through the article below.
What is Mail Hosting?
Mail Hosting is the service that the provider will rent you an Email server. Overall, Email Hosting provides your business with a system. Integrate advanced features to enhance the email experience. Helps you take control of your email, reduce spam, and leak your data.
Distinguish Domain Hosting, Mail Hosting and Web Hosting
To better understand the role of Email Hosting in the operation of a business. You need to distinguish the roles of web hosting, domain hosting and Email Hosting:
Web Hosting – web hosting
Does your website work smoothly and quickly access the internet? Having frequent server failures is partly down to the web hosting service. Some web hosting will include Email Hosting. But you must tell this provider that you want to use both.
Domain Hosting – hosting domain names
In short, where you buy a domain name (website link), that place will provide Domain Hosting services for you. Domain Hosting helps to set up and get your business website up and running.
Mail Hosting – email hosting
With that said, Email Hosting makes it easier for you to use email to work and communicate. With business email, the email domain will match your website.
For example, if your website is mywebsite.com, your email address would be yourname@mywebsite.com. Having an email address under your website domain name will make your business look more professional.
You should keep in mind that, although people often get email hosting and web hosting from the same provider, you don't have to. You can have just email hosting, no website, which means you can get each of your services from the provider you prefer.
Benefits of Mail Hosting service
Why would you want to choose a hosting solution for your email when there are so many free email providers out there?
There are several answers to that question. The first and foremost benefit of email hosting is the email domain naming conventions that you can use. You can have an email address under your business name. For example, if you run an online flower delivery business, an email like bob@bobsflowershop.com will look much more professional than bobsflowershop@gmail.com.
Another benefit of email hosting is security. A paid email hosting service is always safer than free email. Large providers such as Google, Microsoft and Yahoo have free email options and this is a "prey prey" for hackers because of their size and too large users. Email Hosting is usually smaller in scale, so it is easier to control and limit hackers and data hacking.
Another benefit is that email hosting providers give you more control over your data. You can contact them directly and resolve issues immediately if you have any technical or security issues.
Mail Hosting Options
A professional and effective email hosting service must satisfy the following factors (this can also be seen as a criterion for you to evaluate the quality of an email provider before cooperating:
Online Storage
Access to an online email archive gives you a historical record of all your business transactions. Some services offer 5- to 10-year backups, which you can access directly through the login portal.
Multiple mailboxes
If your business is growing, you'll need the ability to create mailboxes on the fly. Make sure your email host provides you with all the mailboxes you need to support your operations.
People often use separate mailboxes to categorize email based on business functions. You can have an admin mailbox for site and service queries. A payment mailbox dedicated to receiving payments. An information mailbox for general communication and a dedicated mailbox for advertising and email marketing campaigns.
Package offer
You can use web hosting and email hosting at the same time. With shared plans you can save more, get preferential rates and manage the system more logically. However, you need to find a reputable supplier to avoid frequent service failures or overload affecting work.
Mailbox capacity
This is considered an important criterion. Many people do not calculate in advance, resulting in the capacity often not enough to meet the needs of daily use. Consider the volume of daily emails, attachments, and large files. From there, find out which email hosting service has enough capacity and capacity to handle the data you need every day.
Ability of extension
You never know exactly how much email capacity or how many mailboxes you'll need in the future. Email accounts can add up. Large email attachments will take up all your email storage space. This will not matter when the email hosting service provider can meet the needs well even as your business grows.
Besides, before signing up for any email service, always be aware of all the terms agreed upon.
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